I am post-doctoral research scientist with University of California, Riverside and I have recently gone through J1 visa waiver process. I am sharing my experience with everyone which I believe would help others to obtain J1 waiver easily.
I referred several blogs and videos which was time consuming. I have divided the whole process into 4 sections:
Previous Page: Stage 1
Your cover letter obtained in Stage 1 would say - NORI certificate will be issued after you obtain clearance from the following authorities.
The Ministry of Human Resource and Development, New Delhi (MHRD): This is online process now, please follow this link and upload all required documents.
Department of Home State in India: The state where you belong (address on passport).
Regional passport office (RPO): The office from where your first passport was issued.
These days RPO clearance is not required and your cover letter should say it. In my case, it was not required.
MHRD process is very easy and straight forward. Just follow the link and create your login ID, upload all the necessary document and site will guide you through.
Once you submit everything it will take around 3-6 weeks to get the clearance. You will get this certificate by e-mail so please enter the correct email address.
Please remember they do it in batches like 1-20 person in one batch so it might take some time. You can always check your status by login to the same site.
Department of Home State is where you live in India, in my case it was Uttar Pradesh and this step is the tedious one.
Attested statement and Affidavit (bio-data and affidavit)
Self-Attested copies of Passport & Visa
Self-Attested copies of Certificates (PhD, M.Sc., B.Sc., and High School)
The document list might change based on Home Department of State but in general it should be more or less same. So, have all your supporting documents ready.
You can either mail all your documents to the secretariat (where your home department is) or go there physically. If you have any family relatives/parents you can ask them to go there with your documents and submit it.
It will take some time because you need to find the right person who handles NORI department since secretariat office have several departments. I would recommend you to go their physically or ask someone to visit on your behalf.
Once your documents is accepted by secretariat, administration will forward it for police verification and District Magistrate (DM) office clearance.
There will be police inquiry held to verify your address/documents. The police might pay a physical visit to your home address or call the phone number provided by you in bio-data/affidavit, or might ask your parents to visit police station, in my case it was my dad.
Then your parents have to submit an affidavit on your behalf stating that you do not have any loan/criminal activity against you and they (your parents) have no objection if you stay in US along with some other documents (ID proof etc., the cop will guide you through what documents are needed, this might vary depending upon State).
Also, a separate file will be sent out to your respective District Magistrate (DM), they need to sign it and send it to secretariat office. Please follow up with both police office and DM office, it took 3-4 months for me end-to-end to get this clearance.
Once secretariat will receive no objection from DM and Police then they will e-mail you your clearance certificate and simultaneously post it to Indian government, New Delhi.
The Indian government will send one physical copy of certificate to your physical address in USA and another copy to respective consulate office in US. Receiving physical copy might take 1-2 months, so be patient.
In case you don't receive the physical copy then contact you consulate in USA (via email) to inquire if the email copy will work or not. One of my friend had the same issue (she never received physical copy) and CGI-SF confirmed that email will also work.
Follow up at this step every time otherwise it will be much slower for you or they might forget your case. If possible take someone phone number at NORI office so that you can frequently contact them for the update. In my case a gentleman at Secretariat office was kind enough to provide me his number, further he guided me through all the process.